Workday

Save the Date for Workday: July 1, 2024!

Bowie State University will soon replace the current Human Resources and Finance System (PeopleSoft) with Workday, a cloud-based Enterprise Resource Planning system designed to meet the specialized needs of higher education. The project, known as Maryland Connect, is a collaborative effort of five University System of Maryland schools. Bowie State is joined by Coppin State University, Frostburg State University and the University of Baltimore.

The Road to Launch

After more than two years of preparation, the Workday Project team began the final phase of implementation that began in the summer of 2023.

2023 Summer/Fall

Project team end-to-end testing

Project team training materials review & approval

2024 Winter

User Acceptance Testing (UAT) training pilots

2024 Spring

End user training in HCM and Finance activities begins

2024 Summer

Workday Go Live on July 1, 2024

What’s Included in Workday

Financials

Foundation data model
Financial accounting
Payroll accounting
Budget
Customer accounts
Grants
Supplier accounts
Expenses
Banking and settlements
Procurement
Projects
Adaptive planning
Business assets

Human Resources

Compensation
HCM core
Payroll
Benefits
Talent and performance
Time tracking
Absence and leave
Learning
Recruiting
Academic staffing

Get Started With Workday Training

All employees will have access to a personalized suite of training modules for Workday based on your role in the university. Instructor-Led Training and Learning Labs will officially open in May and continue through June!

Begin your training with a Workday Basics 101 Learning Lab, using the button below.

Register for Workday Training NOW!

Workday Sneak Peaks

Get a sneak peek into the transformative features of Workday. View recordings of Wake Up with Workday webinar sessions offered in April 2024.

Overview & Employee Self-Service: Learn about navigating personal information and more. Watch the Self-Service Video
Overview & Expenses: See firsthand how Workday streamlines expense reporting. Watch the Expenses Video
Overview & Time and Absence: Discover tools for effortlessly entering time and absence requests into Workday. Watch the Time & Absence Video

Benefits of Workday

For Executives

Workday provides real-time data and insights, equipping leaders with the information they need for strategic and timely decision-making.

For Managers

Workday aids in resource planning and performance tracking, allowing managers to effectively align their teams with overall business objectives.

For Finance Professionals

Workday simplifies complex financial processes, offers real-time reporting, and enhances transparency in financial operations.

For IT Staff

Workday's cloud-based architecture reduces the burden of system maintenance and upgrades, allowing IT teams to focus more on strategic tech initiatives.

For HR Professionals

Workday not only streamlines the recruitment process, but also simplifies the entire hiring and onboarding process. For Managers Workday aids in resource planning and performance

For Employees

Workday allows employees to manage their personal information, submit spend authorizations, file expense reports, and track their performance.

Frequently Asked Questions

Workday is a comprehensive, cloud-based enterprise software system that integrates various functions such as human resources, finance, and planning into a single system. Workday facilitates streamlined operations, enhancing the efficiency of our daily work.

The Workday platform serves as a unified system for tasks including time tracking, recruiting, expense reporting, and more. It is designed to be user-friendly and accessible, promoting a seamless work experience.
Workday’s Human Capital Management, Finance, and Payroll will go live in July 2024.
Workday offers configurable options that allows USM to adapt the system to their unique business processes and requirements.
Workday will introduce a new vocabulary, replacing a number of our existing terms. For your convenience, a comprehensive crosswalk Glossary will be provided when training is deployed. For more details, please refer to Commonly Used Terms.
Workday infrastructure, policies, and procedures ensure your data is secure and protected. Security threats and risks are mitigated through strong internal controls and a comprehensive security program. Workday regularly passes rigorous third-party compliance audits.
Workday has a built-in approval process for various tasks. Depending on the nature of the task, your request is sent to your manager or the relevant department for approval.
You will receive notifications in Workday when an action is required. These notifications will appear in your Workday My Tasks.
Data in Workday is updated in real-time. Once a transaction is completed, it is immediately reflected in the system.
As we get closer to go-live, training will be provided. Different methods of training will be available based on your role. Learn more about training.
Yes, Workday is a cloud-based platform, which means it is hosted and accessed via the internet, eliminating the need for on-premises infrastructure.
Workday is accessible through a web browser.
The recommended browser is Google Chrome. Mozilla Firefox and Safari can also be used.
PeopleSoft

The BSU Workday Team

A team of BSU staff members has been working collaboratively with teams from the other institutions to prepare for a seamless transition and integration of BSU HR and financial processes.

- Wayne Felder, Finance
- Lakeshia Barnes, Human Resources
- Maurice Tyler, Information Technology
Communications Change Ambassadors
- Anselma Fevrier, Provost Office
- April Hendricks, College of Busniess
- Ariel Walker, TRIO/Student Support Services
- Darlene Ajayi, Entrepreneurship Innovation Center
- Dorothy Wigglesworth, Career Development Center
- Dr. Becky Verzinski, Center for Academic Programs Assessment
- Dr. Eva Garin, Center for Excellence in Teaching and Learning
- Dr. Monika Gross, Undergraduate Honors Program
- Gayle Fink, Planning, Analysis, & Accountability
- George Jones, College of Education
- Jerry Isaac, The Graduate School & Continuing Education
- Jhovita Williams, Research and Sponsored Programs
- Katrina Thomas, Department of Social Work
- Lisa Gleaton, College of Arts & Humanities
- Shansa Barrow, Testing Services
- Victoria Kelly, Dept. of Criminal Justice
Communications Change Ambassadors
- Aquila Mitchell, Counseling Services
- Brandy Wilson, Registrar's Office
- Keisha Ridley, Office of Admissions
- Li-Lin Chiu, Henry Wise Wellness Center
- Terrayne Pittman, Enrollment Management
Communications Change Ambassadors
- Chandra Hicks, Student Center
- Darmaine Clark, Facilities Management
- Darryl Williford, Facilities Management
- Jatina Cooke, Auxiliary Services
- Lavel Jones, Public Safety
Communications Change Ambassadors
- Shaquatte Gorman
Communications Change Ambassadors
- LaQuisha Rollins, University Relations & Marketing
- Mililani Sinclair, Title III
Communications Change Ambassadors
- Rebecca Blevins