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Budget Development Process Calendar

 

 

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Aug-Sept Timeline

August

  • USM provides Bowie with specific budget instructions and information for submission of next year’s budget request (General Funds, Tuition Rate, Institutional Mandatories, etc.)
  • Budget Office obtains preliminary enrollment numbers and credit hour mix from Institutional Research for development of the University’s budget request

September                      

  • A preliminary budget request is prepared in accordance with USM instructions, preliminary enrollment numbers, preliminary initiatives, and the current year base budget
  • The preliminary budget request is prepared for the State and entered into the Budget Application System (BAS)

Nov-Dec Timeline

November         

  • Draft Tuition, Mandatory Fees, Room and Board Rates are reviewed through shared governance process (SGA, GSA, & University Council)

December         

  • If applicable, adjustments are made to the preliminary budget request based on information from USM

Jan-Mar Timeline

January

  • Governor approves budget request and forward to Department of Legislative Services (DLS)
  • Receive several fiscal impact statements from USM regarding pending legislation that may have a significant impact on higher education institutions in the State
  • DLS prepares an assessment of BSU and submits questions/areas of concerns
  • Conduct Mid-Year Budget Review with VPs and/or President

February           

  • If applicable, Budget Hearings are held. Testimony is prepared for President to defend budget proposal
  • If applicable, President testifies before the House/Senate subcommittees
  • Tuition, Mandatory Fees, Room and Board rates are submitted to Board of Regents (BOR) for approval

March

  • President and Cabinet members establish University priorities
  • Cabinet determines enrollment numbers for development of University's working budget
  • Budget Office prepares projected Working Revenue Budget based on headcount/credit hours and Governor's allowance
  • Departments begin developing initiatives for review based on instructions from their division/department heads

Apr-Jul Timeline

April

  • All departmental initiatives are due to their respective division/department heads for review
  • All proposed initiatives are due to the Budget Office from division/department heads
  • Cabinet reviews submissions to ensure initiatives are aligned with BSU’s Strategic Plan
  • USM notifies the institutions if the proposed Tuition, Fees, Room and Board Rates are approved by BOR

May    

  • President and VPAF host a campus wide budget update open forum
  • Cabinet continues discussions to determine which initiatives will be funded for the ensuing fiscal year

June     

  • All decisions are finalized to determine the University’s working budget allocation
  • Budget Office begins the process of preparing the working budget for use in the PeopleSoft system

July       

  • Budget Office informs the campus community that budgets are available in PeopleSoft system
  • The Budget Office submits Bowie’s working budget information to USM