Budget Development Process Calendar

Fiscal Year 2025-2027

USM provides Bowie with specific budget instructions and information for submission of next year’s budget request (General Funds, Tuition Rate, Institutional Mandatories, etc.)
Budget Office obtains preliminary enrollment numbers and credit hour mix from Institutional Research for development of the University’s budget request

A preliminary upcoming fiscal year budget request is prepared in accordance with USM instructions, preliminary enrollment numbers, preliminary initiatives, and the current year base budget
The preliminary upcoming fiscal year budget request is prepared for the State and entered into the Budget Application System (BAS)

Draft Tuition, Mandatory Fees, Room and Board Rates are reviewed through shared governance process (SGA, GSA, & University Council)

If applicable, adjustments are made to the preliminary upcoming fiscal year budget request based on information from USM

Governor approves upcoming fiscal year budget request and forward to Department of Legislative Services (DLS)
Receive several fiscal impact statements from USM regarding pending legislation that may have impact on higher education institutions in the State
DLS prepares an assessment of BSU and submits questions/areas of concerns
Conduct Mid-Year Expenditure Review with VPs and/or President – Re-allocation of one-time funds recommended, if appropriate, to align with strategic priorities

If applicable, Budget Hearings with the Department of Budget and Management (DBM) are held. Testimony is prepared for President to defend upcoming fiscal year budget proposal
If applicable, President testifies before the House/Senate subcommittees
Tuition, Mandatory Fees, Room and Board rates are submitted to Board of Regents (BOR) for approval
VPAF provides mid-year budget update to the campus community via Town Hall and/or Faculty/Staff Institute.

Outlying Fiscal Year: President and Cabinet members establish University priorities for Outlying FY
Cabinet finalizes enrollment numbers for development of University’s upcoming fiscal year working budget
Budget Office prepares projected Working Revenue Budget based on headcount/credit hours and Governor’s allowance
Outlying Fiscal Year: Departments begin developing initiatives for review based on instructions from their division/department heads (VP) for Outlying FY

Outlying Fiscal Year: All departmental initiatives are due to their respective division/department heads (VP) for review by April 30
Outlying Fiscal Year: All proposed initiatives are due to the Budget Office from division/department heads (VP)
Outlying Fiscal Year: Cabinet reviews submissions to ensure initiatives are aligned with BSU’s Strategic Plan
USM notifies the institutions if the proposed Tuition, Fees, Room and Board Rates are approved by BOR

Budget Office begins the process of preparing the working budget for use in Workday.

Budget Office re-allocates one-time reserve funds to divisions
Budget Office informs the campus community that budgets are available in Workday.
The Budget Office submits Bowie’s working budget information to USM

Revised: February 7, 2025