Kuali Research Resources

As Bowie State University continues to push boldly forward, we recognize that our research is more than a process, it’s a driver of innovation, opportunity and community impact. We are introducing the Kuali Research platform to provide a centralized system for managing sponsored research. Kuali Research helps you manage the entire process, from proposal development through award management and closeout, creating a more efficient and transparent research administration workflow. It provides the infrastructure needed to support competitive proposals, streamline operations and expand the impact of faculty and student scholarship.

How Kuali Research Helps You

Behind every proposal is an idea with the potential to make a difference. Kuali Research simplifies the administrative side of research, so you can focus on developing those ideas, managing your projects, and advancing your work with a clear path to move you from idea to submission.

With Kuali Research, you can:

• Manage proposals, awards and compliance in one place
• Move through proposal development with guided steps and built-in checks
• Track proposal and award status in real time
• Navigate approvals more efficiently
• Stay aligned with sponsor and university requirements

Whether you are submitting your first proposal or managing multiple awards, the system provides clarity and consistency throughout the process.

Who Can Use the Kuali Research Platform

Kuali Research supports a community of users across the research lifecycle, including:

• Principal Investigators
• Co-Investigators and research teams
• Department and College Administrators
• The Office of Research and Sponsored Programs
• Compliance and grants accounting teams
• Student researchers

Getting Started

Early coordination with the Office of Research and Sponsored Programs helps ensure your proposal is strong, compliant and positioned for success. ORSP can assist with sponsor guidelines, budget development, compliance requirements and approvals. To begin a proposal:

• Log in to Kuali Research using your university credentials
• Select Create Proposal
• Complete the guided questionnaire (Smart Form)
• Upload required documents
• Complete or update your Conflict-of-Interest disclosure through the Kuali COI module
• Work with the Office of Research and Sponsored Programs Pre-Award Services to finalize the budget and submission
• Submit for internal review and routing
• View the Proposal Submission Process Map (pdf)

The training resources below are available to guide you through the proposal development and submission process. You are encouraged to review these materials and attend a training session before beginning your proposal.

• The PD Guide for Proposal Development (pdf)
• IRB Training Guide for IRB Submissions (pdf)
• COI Disclosures Training Guide (pdf)
• Kuali Research Training Schedule (pdf)

If you need additional assistance, contact the Office of Research and Sponsored Programs or attend a scheduled training session.

Managing Proposals and Awards

Your research doesn’t stop after the proposal. Kuali Research supports you beyond submission to help you manage grants, contracts, fellowships, cooperative agreements and subawards.

Once submitted:

• The Office of Research and Sponsored Programs submits the proposal to the sponsor.
• You can track the status of your proposal in the system
• Awarded proposals transition into active awards

After an award is received, you can:

• View award details and budgets
• Request amendments
• Manage subawards
• Track reporting requirements
• Support closeout activities

The Kuali IRB module is used by faculty, students and staff conducting research involving human subjects. The system provides a centralized process for submitting and managing IRB applications while helping researchers remain aligned with compliance and review requirements.

Ready to Get Started?

Log in to Kuali Research and start your proposal anytime.

If you’re unsure where to start, contact the Office of Research and Sponsored Programs.

Frequently Asked Questions

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• Do I need to contact the Office of Research and Sponsored Programs before starting a proposal?

   

  Yes. We strongly encourage early engagement with the Office of Research and Sponsored Programs Pre-Award Services.
  
  The Office of Research and Sponsored Programs can help you:

  • Interpret sponsor guidelines
  • Develop and review budgets
  • Identify compliance requirements
  • Ensure institutional approvals are completed on time
  • Submitting a Notice of Intent early helps avoid last-minute delays.

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• What types of proposals are submitted through Kuali Research?

   

  Kuali Research supports:

  • Grants
  • Contracts
  • Fellowships
  • Cooperative agreements
  • Subawards (both incoming and outgoing)

  The Office of Research and Sponsored Programs will determine the correct classification during the intake and review process.

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• What happens after my proposal is submitted?

   

  Once a proposal is submitted and approved:

  • The Office of Research and Sponsored Programs submits the proposal to the sponsor, if applicable
  • You can track the proposal status in Kuali Research
  • If awarded, the system transitions the proposal into an award record
  • The Office of Research and Sponsored Programs and Grants Accounting complete award setup
  • A kickoff meeting may be scheduled to review post-award and PI responsibilities

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• What can I do in Kuali after an award is made?

   

  • Post-award activities in Kuali Research include:
  • Viewing award details and budgets
  • Requesting amendments (e.g., no-cost extensions, budget changes)
  • Managing subawards
  • Tracking reporting requirements
  • Supporting closeout activities

  Kuali Research ensures that financial, programmatic, and compliance requirements remain aligned throughout the life of the award.

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• Is Kuali Research secure?

   

  Yes. Kuali Research meets industry standards for data security and access control. User access is role-based, and sensitive data is protected in accordance with university policies and sponsor requirements.

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• Where can I get help?

   

  If you need assistance:

  • Contact the Office of Research and Sponsored Programs
  • Refer to the training materials and guides on this site
  • Attend scheduled training sessions or office hours

  Support teams are committed to helping you succeed.

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• Do I still need departmental approval?

   

  Yes. Kuali Research routes proposals for required institutional approvals electronically.

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• Can I save and return to a proposal later?

   

  Yes. Proposals can be saved and worked on collaboratively.

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• What if my proposal includes subawards?

   

  Kuali Research supports subrecipient documentation and tracking.

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• Is this system required?

   

  Yes. All sponsored research proposals must be submitted through Kuali Research.

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