How Long Does it Take?
How long a project takes depends on the nature of your project.
To ensure a smooth process, please submit your request as early as possible. Adequate time allows for thorough review, creative development, planning, production, and approvals, while also managing the high volume of service requests we receive.
Production timelines vary based on project complexity and workload, so please refer to the estimated time frames provided before submitting your request. Collaboration is key—timely responses to emails from our team will help keep your project on track and prevent delays.
Production of materials or content will not start until ALL content is received. All requests are subject to review and approval.
Event marketing, including print materials
Estimated timeline: 6–8 weeks
A marketing plan, graphic design, and event marketing tactics to promote attendance and registration for events and campaign deployment across marketing channels.
Required Information:
- Event name
- Date and time
- Location
- RSVP link and deadline
- File attachments (e.g., guest speaker bios and photos, approved logos)
- Additional details (e.g., cost, refreshments, audience eligibility)
- List of signage – include text, quantities, type of sign, and if hardware is needed.
Important Reminders:
- Reserve Your Space: Submit your event request to Conference and Event Services | Bowie State before submitting a marketing request.
- Promote Your Event: Add it to the university calendar Event Submission - Events Calendar | Bowie State
- Payment Requirements: Be prepared to complete a purchase order, pay by purchase card, or provide a billing code for the print materials.
Event marketing, no print materials needed
Estimated timeline: 4–6 weeks
A marketing plan, graphic design, and event marketing tactics to promote attendance and registration for events and campaign deployment across marketing channels.
Required Information:
- Event name
- Date and time
- Location
- RSVP link and deadline
- File attachments (e.g., guest speaker bios and photos, approved logos)
- Additional details (e.g., pricing, refreshments, audience eligibility)
Important Reminders:
- Reserve Your Space: Submit your event request to Conference and Event Services | Bowie State before submitting a marketing request.
- Promote Your Event: Add it to the university calendar Event Submission - Events Calendar | Bowie State
Event calendar listing
Estimated timeline: 1 week
Submit complete details, including the event name, date, time, location, event description in the style of an invitation, contact information, guest speaker, registration link, and cost, here: Event Submission - Events Calendar | Bowie State
Community announcement
Estimated timeline: 2 weeks
Requires approval before submission. At the discretion of our team, submit a draft of the announcement. Please include details that answer the who, what, where, when, why, and how of your announcement.
If your announcement’s audience is faculty, consider reaching out to Academic Affairs. If your announcement’s main audience is students, consider reaching out to Student Affairs.
BSYou newsletter story
Estimated timeline for review: 2-4 weeks
Submit a story idea here: Submit a Story Idea | Bowie State
Please note that submitting a story idea doesn’t guarantee publication.
Website
Web updates begin once all final content is received. Timelines vary by request type. Please make sure to upload a Word document showing the text changes in the request form.
Minor update to existing page: 2-3 business days
Existing web section updates: 1-2 weeks
Redesign web page: 4-6 weeks
New web page: 4-12 weeks
New web section: 14-16 weeks
Graphic Design – Digital assets
Timelines will be adjusted if the graphics are part of a large project or event.
Digital graphic: 2-4 weeks
Standard division email header: 2-4 weeks
Digital screen upload: 1-2 weeks. All graphics must be 1080x1920 pixels in horizontal and/or vertical orientation. Please submit PNG or JPG files. Scheduling is subject to availability and approval.
Graphic Design – Print deliverables
All print materials are sent to an external vendor for production and delivery. Please be prepared to complete a purchase order, pay by purchase card, or provide a billing code. All print requests are subject to review and approval.
One-pager (8.5x11): 4-6 weeks
Postcard: 4-6 weeks
Poster on foam-core: 4-6 weeks
A-frames (hardware & insert): 4-6 weeks
Retractable banner: 4-6 weeks
Feather banners: 6-8 weeks
Program book: 6-8 weeks
Brochure: 6-8 weeks
Signage requiring installation: 6-8 weeks
Any signage requiring installation must be approved by Facilities before submitting a request.
Please keep in mind that these timelines are tentative. Projects are considered in the context of the university’s priorities, timing, and capacity of the Marketing & Communications team.
Production of materials will not start until ALL content is received.