How Long Does it Take?

How long a project takes depends on the nature of your project.

To ensure a smooth process, please submit your request as early as possible. Adequate time allows for thorough review, creative development, planning, production, and approvals, while also managing the high volume of service requests we receive.

Production timelines vary based on project complexity and workload, so please refer to the estimated time frames provided before submitting your request. Collaboration is key—timely responses to emails from our team will help keep your project on track and prevent delays.

Production of materials or content will not start until ALL content is received. All requests are subject to review and approval.

Event marketing, including print materials

Estimated timeline: 6–8 weeks

A marketing plan, graphic design, and event marketing tactics to promote attendance and registration for events and campaign deployment across marketing channels.

Required Information:

  • Event name
  • Date and time
  • Location
  • RSVP link and deadline
  • File attachments (e.g., guest speaker bios and photos, approved logos)
  • Additional details (e.g., cost, refreshments, audience eligibility)
  • List of signage – include text, quantities, type of sign, and if hardware is needed.

Important Reminders:

Event marketing, no print materials needed

Estimated timeline: 4–6 weeks

A marketing plan, graphic design, and event marketing tactics to promote attendance and registration for events and campaign deployment across marketing channels.

Required Information:

  • Event name
  • Date and time
  • Location
  • RSVP link and deadline
  • File attachments (e.g., guest speaker bios and photos, approved logos)
  • Additional details (e.g., pricing, refreshments, audience eligibility)

Important Reminders:

Event calendar listing

Estimated timeline: 1 week

Submit complete details, including the event name, date, time, location, event description in the style of an invitation, contact information, guest speaker, registration link, and cost, here: Event Submission - Events Calendar | Bowie State

Community announcement

Estimated timeline: 2 weeks

Requires approval before submission. At the discretion of our team, submit a draft of the announcement. Please include details that answer the who, what, where, when, why, and how of your announcement.

If your announcement’s audience is faculty, consider reaching out to Academic Affairs. If your announcement’s main audience is students, consider reaching out to Student Affairs.

BSYou newsletter story

Estimated timeline for review: 2-4 weeks

Submit a story idea here: Submit a Story Idea | Bowie State

Please note that submitting a story idea doesn’t guarantee publication.

Website

Web updates begin once all final content is received. Timelines vary by request type. Please make sure to upload a Word document showing the text changes in the request form.

Minor update to existing page: 2-3 business days

Existing web section updates: 1-2 weeks

Redesign web page: 4-6 weeks

New web page: 4-12 weeks

New web section: 14-16 weeks

Graphic Design – Digital assets

Timelines will be adjusted if the graphics are part of a large project or event.

Digital graphic: 2-4 weeks

Standard division email header: 2-4 weeks 

Digital screen upload: 1-2 weeks. All graphics must be 1080x1920 pixels in horizontal and/or vertical orientation. Please submit PNG or JPG files. Scheduling is subject to availability and approval.

Graphic Design – Print deliverables

All print materials are sent to an external vendor for production and delivery. Please be prepared to complete a purchase order, pay by purchase card, or provide a billing code. All print requests are subject to review and approval.

One-pager (8.5x11): 4-6 weeks

Postcard: 4-6 weeks

Poster on foam-core: 4-6 weeks

A-frames (hardware & insert): 4-6 weeks

Retractable banner: 4-6 weeks

Feather banners: 6-8 weeks

Program book: 6-8 weeks

Brochure: 6-8 weeks

Signage requiring installation: 6-8 weeks

Any signage requiring installation must be approved by Facilities before submitting a request.

 

Please keep in mind that these timelines are tentative. Projects are considered in the context of the university’s priorities, timing, and capacity of the Marketing & Communications team. 

Production of materials will not start until ALL content is received.