COVID-19 Updates

BSU is open. An initial plan to return to campus in the fall 2020 semester is now available.

Faculty/Staff Key and Access Code Request Procedure

Request for Room or Area Keys or Access Codes

  • Download the Key Request Form. You may want to right-click, then choose "Save as ..." When you open the form, you should have the option to fill in the fields.
  • Complete all sections of the form and forward it to Supervisor or his/her designee for approval.
  • Requesting Deans/Directors/Department Chairs need cognizant Vice President or Provost approval
  • Requesting Vice President or Provost need approval from the President.
  • Use one form per key requested
  • Requesters may only request key production for their assigned areas.
  • Key request forms must be routed appropriately and include proper approvals prior to key issuance.
  • Instructors must return classroom keys at the conclusion of each semester. Failure to return classroom keys will result in non-issuance of classroom keys for subsequent semester.
  • Key recipients will be responsible for the cost of key and lock/core replacement if they fail to return keys, or if the key is lost. Subsequent keys will not be issued without proof of payment (receipt) for lost keys.
  • Please send an email at facilities@bowiestate.edu to check the status of your key request.

Administrative Approval of Request

  • Key request should be reviewed and approved by Deans, Directors, Department Heads or their designees prior to submission to the Facilities Services Department.
  • Approved requests should be emailed or faxed to the FMD, Work Controller using the fax number at the top of the key request form.
  • Request for key approval are routed as follows:
  1. Requestor
  2. Requester’s Supervisor
  3. Maintenance Work Control Center (Facilities Office)
  4. Lock shop
  • Electronic confirmation of request will be sent to recipient when request is received with the proper approval.
  • Requestor will be notified via email when key has been cut and is ready for pick up in the Facilities Management office.